Technology

How Can Desk Booking Software Help Your Company?

There was a time when workplace managers would keep an eye on the on-premise traffic. But seldom needed to control how many people were huddled in any room. However, those days are long gone.

Flash forward to today, companies must focus on de-densification in the workplace. This means organizations have to keep their workplace occupancy low. They have to align with protocols designed to better control capacity and on-site traffic.

COVID-19 may now be recognized as an endemic, but the threat is far from over. Therefore, workplace managers still need to be careful about their office space. Their primary challenge remains improving space efficiency.

That’s where desk booking software can help.

A desk booking solution allows employees to find and book desks. Managers can see the data of real-time desks and rooms reserved. This type of scheduling software helps maximize space in the office. A desk booking system gives a consolidated view of the floor plan, which can manage occupancy levels.

Desk booking software usually includes features like desk hoteling and hot desking.

But how does it help your organization? Well, keep reading to find out more.

#1 Limit On-premise Staff With Desk Booking Software

In the post-Covid-19 era, nearly 55% of workers admitted preferring to work at least three days a week remotely.

For the remaining two days, employees will be in the office. Here, companies can face multiple operational dilemmas to cope with the new reality that Covid-19 has introduced.

Employers must enforce safe distancing protocols and eliminate wasted space to run a hybrid workspace successfully. Here, desk booking software can help.

How? Let’s see. Employees can book desks across different locations like conference rooms, cafes, meeting spaces, and more. And they can do so with an intuitive mobile desk booking software app or a self-service kiosk. Facility managers can track pre-scheduled employee visits and occupancy levels in rooms.

#2 Use Desk Booking Software to Decide Which Teams Will Be On-site

On a given day, office visitors, including on-site employees, clients, interview candidates, etc., may increase on the premises. Companies must adhere to workplace occupancy limits in such scenarios. All this while ensuring that no high-priority task is dismissed from the to-do list.

Companies can allocate desks in relevant office spaces in advance with desk booking software.

Furthermore, even in a hybrid workspace, some teams may function from on-premise locations concurrently to successfully perform their jobs.

Workplace managers can coordinate with various team leads to understand who needs to work on-site the same day. This will help them plan desk schedules accordingly with desk booking software.

Desk booking software can also help with contact tracing if the need arises.

#3 Alleviate Front Desk Employees’ Burden with Desk Booking Software

Managing desk schedules with spreadsheets are challenging, especially for mid to large-sized organizations. Here, the larger the workforce, the more time and resources the process entails. It could also eventually lead to non-compliance with health safety protocols if you miss a single detail.

Besides, when an individual is responsible for overseeing every employee’s request, confirming a room’s availability can be challenging. Furthermore, ensuring optimal on-site occupancy and recording personnel details can quickly eat up their entire day.

That’s why once teams have established the best hybrid workplace schedule, facility managers can create an operational roll-out plan.

Companies can easily facilitate desk management and simultaneously manage office schedules in different locations with desk booking software.

This way, facility managers won’t have to coordinate with multiple employees who’ll visit the office.

Hence, desk booking software can help organizations design a schedule that efficiently meets their employees’ needs. Space scheduling systems can easily collaborate between on and off-site employees while maintaining social distancing protocols.

#4 Deploy Desk Booking Software to Cut Back On Office Expenses

Another significant benefit of utilizing desk booking software is lower real estate costs. 73% of senior real estate executives acknowledged that flexible office space is substantial for their long-term real estate strategies.

Besides, today, companies are focusing on creating activity-based workspaces. The aim is to accommodate more employees with fewer but dedicated workspaces.

Desk booking software apps empower you to design a functional modern-day workspace. It allows you to include flexible seating and modular rooms instead of conventional arrangements.

Moreover, if organizations do away with masses of unused space, they can also cut back on paying for the sq. ft., seating, cabling, lighting, internet connectivity, phone, computer systems, etc.

To Conclude

Desk booking software can help your organization implement a hybrid workplace. It can help run operations without your employees losing their productivity.

If you are looking for desk booking software, look no further than WorkInSync. Available in web and mobile app versions, you can get features like finding a colleague, interactive floor plan and real-time utilization data.

You can opt for a demo today to learn more about the product.

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